Gadgets make life a bit easier and sometimes a bit more fun, no matter what your profession. Accounting is no different. The fast-paced, innovative nature of accounting makes it perfect for all kinds of gadgets. Read on as we take you through 8 of the very best gadgets to make your accounting work easier and more productive.
Timing is top of the list when you’ve got multiple clients’ accounts to see to. Not least because you need to invoice them correctly. Enter TimeFlip, a 12-sided gadget (or ‘dodecahedron’ to be precise) built for keeping track of how much time you spend.
Each side of the object is labelled with a different task, which can be customised to suit your day-to-day tasks. Simply flip your gadget to a different side, and the motion sensor starts timing for whichever task is facing upwards. Unlike on-screen trackers, it doesn’t provide a constant distraction or slow down your computer.
The device is linked to an app, which displays a full breakdown of the time spent on different tasks. It’s ideal when it comes to budgeting, time management and even staff management – if you want to see how much time your employees are spending on different tasks.
2. Portable scanner
Whether it’s receipts, invoices or just documents that you want to store digitally, scanning is an unavoidable bit of admin for any accountant. So much so, it would be ideal to have a scanner with you at all times. The problem? Modern accountants aren’t confined to their office – and you can’t realistically expect scanning facilities at the local coffee shop or on the train.
Fortunately, there’s a simple solution. Portable scanners are compact enough to be carried wherever you go. Simply attach the scanner to your laptop using a USB connection and scan with impressive optical resolution of up to 600 dpi. With the Doxie Go, you can even scan without your computer. Anything you scan is automatically synced with chosen devices or apps.
3. And a shredder…
As an accountant, you’ll no doubt deal with all kinds of confidential documents on a daily basis. Once they’re recorded, they need to be disposed of properly to avoid any important details getting in the wrong hands. Shredding is the ideal solution, but you don’t always have a paper shredder to hand.
You will have with a handheld paper shredder. Shred paper into 5mm-wide strips to completely protect privacy. The shredder can be carried in your bag or briefcase wherever you go. It’s even powered with batteries or a USB cable, so you have no need to worry about finding a plug socket.
4. Screen filters
Another important consideration when it comes to confidential information is your screen itself. It’s almost impossible to complete your work without having client details on screen at some point.
You don’t want strangers to see these details, as they could easily get into the wrong hands. But at the same time, you can’t just avoid working whenever there are other people around. That’s a lot of wasted time on trains and planes or in public cafes.
Screen filters protect your screen ‘visual hacking’. Once applied, the innovative 3M layer makes it impossible for people to see what’s on your screen unless they’re looking straight at it. So, there’s no chance of a sideways glance. Anyone who wants to see your screen would have to be pretty close to you, meaning you can spot any suspicious behaviour and shut your laptop.
5. Sleep Pods
Working with numbers isn’t for the faint hearted. You need to be constantly on the ball, with superhuman attention to detail. Not ideal if you’ve not got a good 8 hours overnight. Not to worry – equip your accounting firm with a sleep pod, so you can make sure you’re fresh and raring to go each and every day.
One of the most extravagant gadgets on our list, the sleep pod provides a peaceful sanctuary in any office. With the sliding door closed, the pod is completely serene and private. Take a power nap, relax and read or just lie down to think. The sleep pod even has internal LED lights so you can get work done in a quiet environment when required.
6. Numeric keypad
Laptops are great for working on the go. But the smaller keyboard can be frustrating, especially when you’re keying in numbers. Fortunately, you don’t have to make costly errors or change your laptop. A Bluetooth number pad gives you the full-size functionality you need at a tiny cost.
The pad is small enough to sit on your desk, on a coffee table or even the arm of a sofa. Its ergonomic design includes all the keys you need, including tab, backspace and enter alongside all the numbers for quick and easy data entry. Simply connect to your laptop and off you go.
7. Stand up desk
Want to increase productivity and improve your health? A standing desk could do both. We’re constantly seeing more health warnings about sitting down all day. Naturally, standing desks eliminate that issue. But studies show that they could also boost productivity.
Of course, not everyone will want to stand up all the time. That’s where the gadget comes in… The standing desk converter allows you to switch between heights for sitting and standing at the touch of a button. It sits on top of your desk without the need to permanently mount or attach anything.
The built-in memory remembers your preferred settings, with a lowered keyboard tray and over 24 potential combinations.
8. And a hosted desktop…
Want to really elevate your workstation? A hosted desktop is the ultimate solution. While it’s not strictly a ‘gadget’, it will empower your accounting business with better flexibility, security and reliability.
All your data and applications will be stored on secure external servers, so you can access your desktop on any device, from anywhere with an internet connection. Best of all, it’s completely scalable. You only pay for what you use, which can be changed according to your needs – perfect for even the most economical accountant.