Law might be one of the oldest practices in the book, but if you’re in the legal industry you don’t have to run your firm like when the book was first written.
Investing in legal tech should be on your agenda. But where to start?
There is a rise in businesses in the legal industry opting to move their systems and processes to the cloud, and for good reason.
We’re not still in the dark ages, and keeping things on desktops, or worse, in filing cabinets is a disaster waiting to happen.
We’re sure you’ve all experienced the sheer nightmare of Gina, the paralegal, accidentally taking home the key to the case file cupboard, and she just so happens to be on annual leave for the next two weeks.
Better get your paperclip unlocking skills primed, or better yet, get those documents stored in the cloud.
As we enter the era of GDPR as well, it’s never been more critical to ensure you are looking after your data correctly.
Using the cloud will help you do that with little to no fuss and the peace of mind that those all-important documents aren’t going anywhere.
If you’re still on the fence or have fears of change – you’re in luck because we’ve got five reasons it’s time for an office update!
Reason Number 1 – It’ll Improve Your Security.
In the legal industry, your client’s information and cases come before anything else. Suppose you are continuing to use local storage on your computer or keeping files in-house, constantly emailing back and forth sensitive data. In that case, you are putting your clients, your business and worse, yourself at significant risk.
If you still prefer paper documents, these also run the risk of being misplaced or damaged should anything happen to your building/office space.
Moving documents and systems to the cloud ensures that all your important files are safely stored and monitored in one place. People can access and edit them directly, removing the need to have various iterations of the same document stored in several locations.
With complete management and constant attention to cybersecurity threats, you can be assured that your business documents won’t be at risk, are fully backed up, and you have a helping hand to get the best out of your systems.
Reason Number 2 – Hybrid Working Will No Longer Cause Problems.
Hybrid working was a term very few people knew before 2020, and in legal firms, it’s always been accepted that long hours in the office come with the job. If you only work in the office, you’ll always have access to the systems and documents you need. Makes perfect logical sense.
Well, not anymore.
Over 24% of employees now hybrid work and many more companies are opting to introduce it as a benefit to their workers. Improved ways of connecting teams in different locations must be paramount to employers.
And would you look at that, the cloud allows you to improve team connection in an instant.
No matter where your employees may be working – be it their kitchen in Croydon or on the beach in Antigua, they’ll be able to access every document or file they should need.
How handy is that?
Reason Number 3 – Reduce Those Costs.
Remove IT hardware spend, remove associated costs of manpower to run IT – easy peasy, lemon squeezy.
I think we’re all well aware and bored of hearing it, but we are about to head into a pretty sticky recession of sorts, and while we don’t aim to be the bearers of bad news, it’s a good time to start thinking about where you’re spending those pennies.
Especially in your business.
IT hardware and the cost of running it isn’t cheap – for many businesses, it’s the single most expensive outgoing.
So, reduce it.
Upgrade to the cloud and get rid of all that IT stuff you don’t need while knowing you don’t have to employ someone to look after it. You’ll likely gain back a shed load of cupboard space due to no longer housing an onsite server!
On top of this, you can recycle your old equipment and get some money back.
But how do I do that, you ask?
Give us a bell, and we’ll have it gone in no time, and you can put the credit from your old stuff towards your new stuff.
Bish bash bosh.
Reason Number Four – Improve IT Reliability.
“Have you tried switching it off and on again?” is probably a phrase you’re sick of hearing.
You’re probably also exhausted scrawling through endless files and subfolders hunting for documents you are sure you saved but now seem to have vanished into the abyss of your computer.
No one likes a letdown, especially when it comes to IT.
With a fully managed cloud service, however, you can set up your systems exactly how you want them with the full support of an account manager. Should you ever lose something or not quite know what to do, they’re on the other end of the phone waiting to save the day.
And the fact is, they’ve probably already saved the day in advance as they make sure all your services and systems are fully updated and working the way they should.
It sounds like more time for you…which is something lawyers and other people in the legal industry need above anything!
Reason Number 5 – Improve Staff Efficiency.
As we’ve just said, time is of the essence in law, and you don’t want to waste any of it on unnecessary issues with your IT.
More so, you want to be able to retrieve the information you need, whenever you need it and wherever you need it.
Having all your essential business documentation and systems in one location means cutting down on the back and forth between team members or waiting for someone to respond.
This will save you, your team, and your client time. And we all know time means money, no matter what industry you work in.
Green Cloud Concludes:
If you’re in the legal industry, it’s time to get your IT services upgraded. IT is the backbone of your actions and could cripple your business should something go drastically wrong.
- Old systems run the risk of security breaches or failures
- You may be wasting more time and money than you need to
- You can improve team efficiency instantly by switching to the cloud
And with Green Cloud Hosting, there is no risk.
You can trial our services completely free of charge for 14 days, and one of our team will guide you through everything you could need to know.
You need to ask yourself one question.
Do you want to save time and money?
Sign-up for your free trial now.